Pitfalls to Prevent and Mitigate While
Implementing Online Examination System

Tuesday | November 05, 2019

Technology is transforming the educational system completely today. It is greatly increasing the ease of both school management and students. One such ease is evident in the online assessment software. It is being increasingly and readily adopted by most educational institutions today. Its benefits and ease of working and managing the exam are indisputable.

But technology has a way of going wrong if not handled right. Thus, while online examination software automates and simplifies the examination process compared to the pen and paper system; it can go entire Southey when not implemented correctly. Here, we highlight some of the most common mistakes that any institution makes while implementing the online examination system and how to avoid them.

Not paying attention to technology security

One of the biggest advantages of online examination system is the security and protection from cheating by the students. You are no longer plagued by issues like paper leaking. But this can only come true when the highest technology security standards are implemented and maintained.

Many institutions fail to implement the software with proper protection from malware and malpractices. They do not ensure strict implementation and proper maintenance of the authorization process. It might lead students to illegally access the software and make the entire examination corrupt.

To avoid it, one must always install and maintain proper secure channels with protocols like the Http with SSL certificate. Additionally, all information and key data must be stored in an encrypted format. The browser should also be made secure to prevent any malpractices by the students.

Not providing training

The online examinaion system is fast replacing the traditional pen and paper method of examination. We get familiar with its working but many students would be experiencing it for the first time. They might not be able to handle the computer and mouse well or just be highly apprehensive of the online examination system. This can directly impact their exam results and can even destroy their careers.

This is rectified by giving the students sufficient mock tests and practice examinations of all kinds. They should also be shown training videos and even made to undergo training sessions. But many institutions fail to do so. However, this should not be ignored and due stress must be given here.

Making online exams complex to handle

Many institutions do not verify the usability of the online examination software prior to implementing it. This is one of the most fatal error that they can make. The system can only be successful and be readily adopted by all if its usability is high and easy. It should even be understood comprehensively by the dumbest of any non-tech person.

It has been found that many times the software is rejected by the users because of the complexity of use. Based on the age group, usability should be matched. For instance, the usability ease for a four-year-old will vary from that of a ten-year-old.

Ignoring the audit process

A robust audit process is vital to the success of the online examination system. But many institutions do not pay enough attention to it. Consequently, they face plenty of malpractices and even confusion of data management.

Hence, it is the duty of every educational institution to implement a robust and comprehensive audit system. The software should have the technique to record all events during the exam like students’ login, their navigation through the questions during the exams, exam start and end time, tracking of the IP address of the system on which the exam is to be conducted, etc. All this would ensure that a fair examination is taking place.

Bottom line

By being conscious of few key blunders and taking measures to avoid them, we can successfully implement any examination software.